Dedicating a few minutes each day for seven days can lead you to a more productive office and lifestyle. A well-organized office will help keep your attention where it needs to be. Searching for files or fumbling through cluttered drawers is a time waster. Here is a one-week schedule to try and meet the office organizing challenge.
Day 1: Assess what you have now and what you will need to be more productive. Identify problem areas. Write down what you want to accomplish. For example, one client wanted a place to easily access often used, current files. Another wanted to eliminate clutter from her desk.
Wasted time amounts to wasted dollars. Brother International Corp.’s “P-touch Means Business,” survey reveals that an estimated 76 working hours per person each year are lost as a result of disorganization in the workplace.
As a professional organizer I believe the key to maintaining an uncluttered desk is daily upkeep. Set aside a few minutes at the end of each day to keep paperwork under control and your desk organized.
At-A-Glance Planning Notebook
Calendars help us organize our day, week, month and year. When kids start heading back to school, calendars help us manage busy schedules and ensure we don’t miss important events. Calendars are a time organizing system that works whether online or on the wall. The challenge is to be consistent and work it to your full advantage. Use your calendar to schedule school activities, sports schedules, work-related events, social engagements, birthdays, kids’ chores, holiday planning and more. Here are some tips on staying organized with calendars.
Albert Einstein, one of the world’s most renowned physicists, applied three rules of work to solve scientific and life problems. See how they apply to office organizing.
1. Out of clutter find simplicity.
Clutter is an unorganized mess that adds stress to our lives. With too much in front of us, our minds lose focus. Time and money are wasted looking for important documents and files. Companies spend $20 on labor to file one document, but $120 on labor to search for a lost document, and $250 on labor to recreate a lost document.* Look for simple ways to categorize paper and electronic files for easy access. File regularly. A professional organizer can help you develop systems to keep clutter under control.
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Apply Einstein’s Rules of Work to Office Organizing
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